Privacy Policy

Ontario Opticians Association (OOA)

Effective Date: November 14, 2025

The Ontario Opticians Association (“OOA,” “we,” “us,” or “our”) is committed to protecting the privacy of individuals who visit our website (the “Site”) or interact with our online services. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable Ontario privacy laws, including the Personal Health Information Protection Act, 2004 (PHIPA) where health-related data is involved.

1. Scope

This Policy applies to personal information collected through:

The OOA public website
Member portals and registration systems
Event registration forms
Continuing education platforms
Email newsletters and contact forms
Online surveys and feedback tools

It does not apply to information collected offline or through third-party websites linked from our Site.

2. Definitions

Personal Information: Information about an identifiable individual, including but not limited to name, email address, mailing address, phone number, professional license number, payment details, and health-related data (when provided in the context of opticianry services or education).

Non-Personal Information: Aggregated, anonymized, or de-identified data that cannot reasonably identify an individual.

3. Information We Collect

A. Information You Provide Directly

Purpose Data Collected

Membership registration & renewal Name, contact details, license number, employer, payment info

Event & CE course registration Name, email, employer, license number, dietary needs, payment info

Contact forms & inquiries Name, email, phone, message content

Newsletter subscription Name, email address

Surveys & feedback Opinions, professional role, optional demographics

B. Automatically Collected Information

Data Type Examples

Usage data IP address, browser type, device info, pages visited, time spent

Cookies & tracking tech

Location data

Section Title

Every website has a story, and your visitors want to hear yours. This space is a great opportunity to give a full background on who you are, what your team does and what your site has to offer. Double click on the text box to start editing your content and make sure to add all the relevant details you want site visitors to know.

If you’re a business, talk about how you started and share your professional journey. Explain your core values, your commitment to customers and how you stand out from the crowd. Add a photo, gallery or video for even more engagement.